EXHIBITOR PROSPECTUS
The Canadian Association of Municipal Administrators - CAMA is pleased to offer an Exhibitor Tradeshow for the 51st Annual CAMA Conference being held on May 26-28, 2025 at the Fairmont Mont Tremblant, Québec.
For all Conference information including the hotel room block visit the CAMA Conference website.
Welcome to the Exhibitor Hub - Explore Opportunities, Plan Your Presence, Reserve Your Booth!
- Exhibitor Prospectus. Download our comprehensive Exhibitor Prospectus to explore booth packages and promotional benefits.
- Tradeshow Floorplan. View the tradeshow floorplan to choose your preferred location, and plan your exhibitor for maximum impact.
- Online Booth Registration. Secure your space using our online Tradeshow Registration Link. How can you determine which booths are currently available? Upon clicking the Registration link, scroll to the “Booth Space” section and select the dropdown menu labeled "Please select." This menu will display both the available booths by number and those that have already been sold, along with the name of the company.
WHY EXHIBIT? THE POWER OF FACE-TO-FACE ENGAGEMENT
Meet with a diverse array of CAMA conference delegates from over 275 communities across Canada. Unveil your newest products and services, enjoy golf with colleagues, and come network in the many other event opportunities CAMA 2025 has to offer!
WHY EXHIBIT?
- Meet face-to-face with CAOs/City Managers and key decision-makers to discuss, and answer questions about your products and services.
- Enjoy almost six hours of dedicated exhibit time.
- To support booth traffic and exposure to the tradeshow, CAMA holds many of our events inside the exhibit hall with food and beverage concessions (welcome reception, refreshment breaks, dessert, and the closing ceremonies). With these events spread over three days, you have many opportunities to meet customers and generate leads.
- Breakfasts and lunches for two people are included with your exhibitor booth and you have the option to purchase individual tickets to attend the social activities with the attendees. Purchase a full delegate pass or individual tickets to attend the meals and social activities with attendees.
- Reconnect and strengthen existing relationships and build new ones.
- Leave with new customers, fresh leads and newfound respect for what CAMA can enable your company to accomplish.
RATES FOR EXHIBITOR BOOTH PACKAGES
This year, we are excited to offer an enhanced exhibitor experience spread across three floors of our dynamic venue. To ensure maximum visibility and engagement, we have created three distinct booth categories tailored to suit your needs and preferences.
We are committed to ensuring that delegates visit each floor through a series of engaging interactions and creative activities for exclusive floor-specific experiences. Attendees will be motivated to explore all areas of the Tradeshow, with maximum exposure for every exhibitor.
This year, each booth registration includes two Exhibitor Passes, which cover two breakfasts, two lunches, and access to the hospitality suites. For select booth categories, up to three additional Exhibitor Passes can be purchased for an extra fee. Please note that tickets for the Casual Night Out and the President's Dinner are sold separately and are not included in the booth registration.
PREMIUM BOOTHS #30-34 - FLOOR 2: 8' DEEP X 10' WIDE - SOLD OUT
- Regular Price: $5250.00 + GST + QST
- Business Partner Price: $4800.00 + GST + QST
Located on the second floor where the heart of the Conference beats with plenary sessions and meals, these premium booths are designed for exhibitors seeking prime exposure with high foot traffic close proximity to key Conference activities, enhanced visibility and engagement opportunities. Each 8 x 10 booth features:
- 8-foot-high back drapes
- 36-inch-high draped side dividers
- One 6-foot table
- 2 padded chairs
REGULAR BOOTHS #1-29 - FLOORS 1 & 3 - 8' DEEP X 10' WIDE
- Regular Price: $3750.00 + GST + QST
- Business Partner Price: $3500.00 + GST + QST
Situated on the first and third floors, our regular booths offer substantial space and visibility. Delegates will be Each 8 x 10 booth features:
• 8-foot-high back drapes
• 36-inch-high draped side dividers
• One 6-foot table
• 2 padded chairs
MICRO BOOTHS #A1-L1 & #A1-I3- FLOORS 1 & 3
- Regular Price: $2150.00 + GST + QST
- Business Partner Price: $1900.00 + GST + QST
Our micro booths are perfect for exhibitors who prefer a compact yet effective presence. Each micro booth includes
• High-top bistro table
• Two stools
• Space for two pull-up banners
WHAT'S INCLUDED WITH YOUR BOOTH RENTAL?
The Trade Show promotional program has been developed to include an opening reception, conference refreshment breaks, door prize draws and is designed to encourage delegates to visit the Tradeshow on multiple occasions. Your participation as an Exhibitor includes:
- Draped booth in the exhibit area (8-foot-high back drapes and 36-inch high draped side divider) for Premium and Regular Booths only. Micro booths do not have draping.
- One 6’ skirted table and two padded chairs for Premium and Regular Booths. Micro booths have one high top bistro table and two stools.
- Electricity: Each booth includes one 700-watt duplex outlet. If additional power is required, please consider purchasing extra electricity capacity to meet your needs through Encore. Please note that while we are thrilled to offer this amenity this year, this inclusion may not be guaranteed at future events.
- An "Exhibitor" pass for two representatives staffing your booth. Each exhibitor pass includes two breakfasts and two lunches and access to the hospitality suites. Additional passes can be purchased for $200.00, for select exhibitor categories, each up to a maximum of three additional per booth which also include two breakfasts and two lunches, and access to the hospitality suites. Name tags must be worn to all events. Entry may be denied if your name tag is not visible.
- Delegate list (with delegate title, municipality and Province) will be available mid-May 2024.
- Company logo and web hot link from the CAMA website to exhibiting organizations.
- Exhibitor logo, name and booth number for the tradeshow on the mobile app. This allows delegates to find the booth from the mobile show guide.
- Highlights from the Conference, with special recognition to exhibitors, will be featured on the CAMA web site, in e-Brief and through social media tools.
WHAT IS NOT INCLUDED IN YOUR BOOTH RENTAL?
- Additional Exhibitor Passes. Additional exhibitor passes are required beyond the initial two provided with your booth purchase and are $200.00 each and include two breakfasts and two lunches and access to the hospitality suites.
- Tickets to Social Events. Tickets to the Tuesday Casual Night Out and the Wednesday President’s Dinner are not included in the exhibitor registration package noted above. These events require the purchase of additional tickets which are non-refundable.
OTHER PARTNERSHIP OPPORTUNITIES
To view details of other Conference partnership opportunities see the Partnership Prospectus.
